What you will find below is a technical guide for Zoom. It is primarily meant for the coming exams, but is also usable with Zoom in general.
Please note that steps 1-4 should always be reviewed before you use Zoom for the first time, while steps 5-9 can be reviewed as needed.
This guide shows you how to download, install and login on Zoom so you can hold meetings and get all the features. If you do not log in with your AU user, meetings are limited to 40 minutes.
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Below you can see how to log in:
To configure Zoom settings, open Zoom on your computer and click your initials in the upper-right corner. Find “Settings” in the drop down menu.
NB: If you do nothing, Zoom should automatically follow the standard settings on your computer for the camera and microphone, but it is advisable to ensure this.
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There are several ways you can access a meeting room. You can either access via a link (most often used) or access through a “Meeting ID” from which you are directed into a “waiting room”. Below you will find a guide on how to join a Zoom meeting in a number of different ways, as well as an explanation of what a waiting room is.
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You can use a whiteboard in Zoom. It works best either if you have a drawing pad that you can connect to your computer, or if you have a touch-sensitive screen, such as an iPad or other tablet, or a computer with a pen.
This guide shows you how to open and use the whiteboard function in Zoom from your computer.
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This guide shows you how to turn your smartphone into a tablet. You can do this by accessing your Zoom meeting with your smartphone and locking it in a position so that it films a piece of paper that you are drawing on.
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If you want to use a tablet to write on, then follow these steps. You can also use a smartphone with a large screen.
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To get acquainted with using Zoom and using its features, create a meeting of your own and invite and invite for example your fellow students, so you can practice together.
This guide shows you how to create a Zoom meeting via the Zoom application.
And this guide shows you how to create a Zoom meeting via your web browser.
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When working together in online in study groups it can be useful to create your own online group room, where alle group members can meet and work together. In online group rooms in Zoom, it is possible to hold video meetings, chat and share common documents. In this guide, we will show how to create an online study room by using the tool “Channels” in Zoom.
Step 1: Download and log in to Zoom by following step 1 and 2 above.
Step 2: Create a channel
Before creating a channel in Zoom, make sure you are properly logged in to Zoom with your AU information. Open Zoom on the computer and check that your AU information appears on your profile. If you see that you are not logged in correctly, follow step 1 above.
Play the video below to see how to create a channel in Zoom. Name the channel with a recognizable group name and make the channel Public. In order for other group members to search for the channel, the channel must be Public. Once all group members are subscribed to the channel, it can be made Private. Go to step 4 below to see how.
Step 3: Join a channel
Other group members can join the channel by searching for it in the list of channels. Watch the video to see how. After all group members have signed up for the channel, it can be made hidden.
Minor details can be frustrating during an online meeting or in online teaching. It is therefore important that everyone makes an effort to create a positive culture for online meetings.
Advice for your setup |
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High quality soundEnsuring that you have as high-quality sound as possible during online video conferencing is important. You will need to limit background noise and possibly use a headset with a microphone. |
Mute your microphoneIn a crowded teaching situation, you should mute your microphone when you do not wish to speak. Listening to paper being ruffled, sipping coffee, or a dog barking in the background can be disruptive. |
WebcamFor starters, switch on your webcam, so the other participants can see you. The experience already feels detached, so showing your presence can give everyone a better online meeting. You will also give the others in the online meeting eyes and ears to talk to and give visual confirmation that you are listening actively or what has been presented makes sense. If there are many participants or there is poor connection, it is a good idea to turn off the camera. |
Sharing your screenScreen sharing is a visual element that can help fellow students understand / follow your pointers. Share your screen or relevant documents with teachers and other students - remember to coordinate screen sharing with the teacher. |
Bad connectionIf you are experiencing a poor connection, it can help to close the video, so that you are not wasting your bandwidth on a fuzzy image. Therefore, close your videolink so that the audio comes through more clearly. |
