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Video meeting in Zoom

What you will find below is a technical guide for Zoom. It is primarily meant for the coming exams, but is also usable with Zoom in general.

Please note that steps 1-4 should always be reviewed before you use Zoom for the first time, while steps 5-9 can be reviewed as needed.

1. Install and login on Zoom

This guide shows you how to download, install and login on Zoom so you can hold meetings and get all the features. If you do not log in with your AU user, meetings are limited to 40 minutes.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

Below you can see how to log in:

2. Configuring Audio and Video

To configure Zoom settings, open Zoom on your computer and click your initials in the upper-right corner. Find “Settings” in the drop down menu.

NB: If you do nothing, Zoom should automatically follow the standard settings on your computer for the camera and microphone, but it is advisable to ensure this.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

3. Accessing Meeting Rooms

There are several ways you can access a meeting room. You can either access via a link (most often used) or access through a “Meeting ID” from which you are directed into a “waiting room”. Below you will find a guide on how to join a Zoom meeting in a number of different ways, as well as an explanation of what a waiting room is.

Problems viewing the entire guide? Try refreshing the page. If it does not work select "View It" and select "Watch It" and switch back again.

4. Using Chat or Sharing Files

Here you can see how you use the chat in Zoom to send messages to everyone, individuals and send files to those who participate in the meeting.

Problems viewing the entire guide? Try refreshing the page. If it does not work select "View It" and select "Watch It" and switch back again.

5. Sharing your screen and/or a PowerPoint

This guide shows you how to share your screen with other participants in a Zoom meeting.

Problems viewing the entire guide? Try refreshing the page. If it does not work, press "View It" and select "Watch It" and switch back again.

6. Sharing whiteboard/paper/external media

You can use a whiteboard in Zoom. It works best either if you have a drawing pad that you can connect to your computer, or if you have a touch-sensitive screen, such as an iPad or other tablet, or a computer with a pen.

6.1 Using a whiteboard via your computer

This guide shows you how to open and use the whiteboard function in Zoom from your computer.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again.

6.2 Using paper as whiteboard

This guide shows you how to turn your smartphone into a tablet. You can do this by accessing your Zoom meeting with your smartphone and locking it in a position so that it films a piece of paper that you are drawing on.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

6.3 Using a tablet as a whiteboard

If you want to use a tablet to write on, then follow these steps. You can also use a smartphone with a large screen.

Problems viewing the full guide? Try refreshing the page. If it does not work Press "View It" and select "Watch It" and switch back again. 

7. Create a Meeting in Zoom

To get acquainted with using Zoom and using its features, create a meeting of your own and invite and invite for example your fellow students, so you can practice together.

This guide shows you how to create a Zoom meeting via the Zoom application.

And this guide shows you how to create a Zoom meeting via your web browser.

Problems viewing the entire guide? Try refreshing the page. If it does not work, press "View It" and select "Watch It" and switch back again.

8. Group work in Zoom

When working together in online in study groups it can be useful to create your own online group room, where alle group members can meet and work together. In online group rooms in Zoom, it is possible to hold video meetings, chat and share common documents. In this guide, we will show how to create an online study room by using the tool “Channels” in Zoom.

Step 1: Download and log in to Zoom by following step 1 and 2 above.

Step 2: Create a channel

Before creating a channel in Zoom, make sure you are properly logged in to Zoom with your AU information. Open Zoom on the computer and check that your AU information appears on your profile. If you see that you are not logged in correctly, follow step 1 above.

Play the video below to see how to create a channel in Zoom. Name the channel with a recognizable group name and make the channel Public. In order for other group members to search for the channel, the channel must be Public. Once all group members are subscribed to the channel, it can be made Private. Go to step 4 below to see how.

 

Step 3: Join a channel

Other group members can join the channel by searching for it in the list of channels. Watch the video to see how. After all group members have signed up for the channel, it can be made hidden.

 

Step 4: Make the channel private

Once all group members are subscribed to the channel, the channel can be made Private. The group member who created the channel is automatically the administrator and the only one who can make the channel Private. Watch the video to see how.

 

Exam preparation

How to have successful online meetings

Minor details can be frustrating during an online meeting or in online teaching. It is therefore important that everyone makes an effort to create a positive culture for online meetings.

Advice for your setup

High quality sound

Ensuring that you have as high-quality sound as possible during online video conferencing is important. You will need to limit background noise and possibly use a headset with a microphone.

Mute your microphone

In a crowded teaching situation, you should mute your microphone when you do not wish to speak. Listening to paper being ruffled, sipping coffee, or a dog barking in the background can be disruptive.

Webcam

For starters, switch on your webcam, so the other participants can see you. The experience already feels detached, so showing your presence can give everyone a better online meeting. You will also give the others in the online meeting eyes and ears to talk to and give visual confirmation that you are listening actively or what has been presented makes sense. If there are many participants or there is poor connection, it is a good idea to turn off the camera.

Sharing your screen

Screen sharing is a visual element that can help fellow students understand / follow your pointers. Share your screen or relevant documents with teachers and other students - remember to coordinate screen sharing with the teacher. 

Bad connection

If you are experiencing a poor connection, it can help to close the video, so that you are not wasting your bandwidth on a fuzzy image. Therefore, close your videolink so that the audio comes through more clearly.
Revised 10.12.2024
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Pernille Risør Elving